Town of Middleburg, VIRGINIA Building Permit Guide

Permit Authority

Middleburg issues zoning location permits and zoning occupancy permits inside town limits. Loudoun County administers building permits for work that needs a building permit.

Department

Town of Middleburg Planning and Zoning

Address

10 W. Marshall Street, Middleburg, VA 20117

Phone

540-687-5152

Email

wmoore@middleburgva.gov

Website

https://www.middleburgva.gov/179/Planning-Zoning

Online Permit Portal

Application Process

1. Contact Planning and Zoning staff and download the appropriate application, such as the Zoning Location Permit or Zoning Occupancy Permit form.
2. Submit the completed form with the required plat, plan, and or specifications to the Zoning Administrator.
3. Obtain any other needed local approvals triggered by the project, such as Historic District review, Planning Commission review, Board of Zoning Appeals action, or Town Council action for special-use matters.
4. Once the town zoning permit is approved, apply to Loudoun County for the building permit if the work requires county building approval.
5. Obtain a zoning occupancy permit before commencing the approved occupancy or use where applicable.

Typical processing time: No general administrative permit turnaround was posted. For special use permits, the Planning Commission submits its recommendation within 30 days of the public hearing and Council acts within 60 days after the hearing.

Source: Town of Middleburg Planning and Zoning

General Requirements

Middleburg zoning permits are required before a use is substantially changed, substantial clearing, grading, or excavation begins, or buildings or other substantial structures are constructed, erected, moved, or substantially altered.

Required Documents

• Completed application
• Property and parcel information
• Owner or authorized-agent signature
• Attached plat, plan, and or specifications
• Utility, parking, and district information where relevant

Permit validity

The zoning permit form and Article V state zoning permits expire within 1 year if work or the approved use has not commenced; if work is suspended for 1 year, the permit also expires. The administrator may extend for periods not exceeding 6 months before expiration if conditions are met.

Building code

Town zoning review is under the Middleburg Zoning Ordinance; building permits are handled by Loudoun County under the 2021 Virginia Construction Code / USBC.

Owner-builder

The forms allow the owner or authorized agent to sign and request the permit.

Contractor requirements

Virginia DPOR licensing applies to the county-issued building permit side; Middleburg businesses also need town business licensing where applicable.

Fees

Minimum permit fee

$25 accessory structure zoning location permit

Plan check fee

No separate plan-check fee line item was published in the posted development fee schedule.

Permit fee formula

Flat-fee development schedule. Examples include zoning location permits at $100 new residential construction, $50 residential alterations and additions, $25 accessory structures, $50 residential occupancy permit, and $100 demolition permit.

Reinspection fee

$100 each

Payment note

Public-facing pages do not show a separate online payment workflow; forms include fee amount and date paid fields for staff processing.

Fees change. Verify current amounts at the official fee schedule.

Work That Does NOT Require a Permit

Contact the Town of Middleburg Planning and Zoning to confirm whether your project requires a permit before starting work.

Inspections

How to Schedule

• Coordinate with Planning and Zoning staff (phone)
• Coordinate with Planning and Zoning staff (email)
• County building and trade inspections through Loudoun County (online)

Typical inspection sequence: Town zoning location permit review, any required historic or board approvals, county building permit if needed, then town occupancy inspection where applicable.

Additional Resources

• Building code: Town zoning review is under the Middleburg Zoning Ordinance; building permits are handled by Loudoun County under the 2021 Virginia Construction Code / USBC.
• Zoning information: View zoning info
• Planning and Zoning
• New Businesses
• Loudoun County Building and Development
• License lookup guide: Virginia Contractor License Requirements
• Contract template: Virginia Homeowner-Contractor Agreement
• Virginia hub: Virginia Contractor License & Permit Hub

Other cities in Loudoun County